What is a Google Drive?Wait a sec, what exactly is a Google Drive? Glad you asked becuase it's a pretty important part of our Googleverse!
Every time you create a Google Doc or anything else, it is automatically stored in your Drive.
So wheneverr you need to find something you've created, just go to your Drive. It'll be there. You can get into Drive a couple of ways. I usually type drive.google.com in the address bar at the top.
You can also click on the little black grid that hangs out near your profile circle. That's your apps launcher and you can get to many of your Google apps from there.
Organizing Your Google Drive
If you simply throw everything into a closet without organizing it in any way, you'll quickly have a mess on your hands. It's the same with Drive. If you don't take steps to organize all those files, they will just pile up into a painful-to-look-at list of files and icons. Thankfully, it's easy to create organization.
Step 1: Create Folders
You can use digital folders in the same way you use regular folders. Here are the folders I have created in my Google Drive. As you can see, I'm into folders.
Creating a folder in Drive is very easy. Just click on the blue NEW button at the top left of your screen. Select the first choice, Folder. Then name your folder. This gif shows you how.
Step 2: Drag Your Files into A Folder
After you have created a couple of folders, you simply drag your files into the appropriate folder. This is very easy as the gif below shows, but if you have many, many files in your Drive, it can take some time to organize them in a way that makes sense to you.
When I have to create a doc or slide deck or anything, I usually start out in the folder where I want my doc to live. To create a new doc, I just click the blue NEW button or right click inside the folder. This saves me from having to go back to my Drive later and dragging the new file into the appropriate folder.
(Optional) Step 3: Boost Organization by Coloring Folders
Do you notice how some of my Drive folders have a little color on them? I do that to the folders I use frequently to help me find them quickly. It's totally simple. Just right click the folder, choose change color, and select the color you want.
(Optional) Step 4: Get Fancy and Fun by Adding Emoji to Folders
If you find yourself with a few extra minutes on your hands (and really, what teacher doesn't have time to spare? hahahahaha) you might want to add emoji to your Drive folders. I like to use emoji to highlight important folders and just to add a little flair and frivolity. Here's how.
- Go to http://getemoji.com/
- Find the perfect emoji
- Click and drag across the emoji to highlight it
- Right click and choose copy (or use Ctrl Cto copy)
- Go back to your Drive
- Right click on the folder you want to add the emoji to
- Click rename
- Use the keys Ctrl and V (hold down the Ctrl key and press v at the same time) to paste the emoji in the name.
There are more ways we can add organizational value to Drive, but we'll save that for a later date. This post is already too long.
Like any other storage space, a well-organized Drive is quite satisfying! It can also save you from spending loads of time and energy searching for that one cool thing you created last year and want to use again. And if you're not a regular Drive user, hopefully you will be inspired to check out this wonderful app! As always, I'm here to help!